As you may remember, I’m an avid reader of books and blogs and articles of all types. I’m amazed how articles on “The Fundamentals of Thermodynamics” or “How to Sabotage the Ass in the Next Cubicle” can both provide snippets of information that can be massaged into something of value.
For instance, have you ever picked up a book on organization and thought, “Wow, this person is kind of over the top”? Or maybe your thoughts were a bit more along the lines of, “Aaarrg, don’t come near me with your labeler!” Yes, me too.
Overwhelmingly, authors of organization and my kryptonite, time management books, use those pages to describe their systems. It’s simple, they think – just follow these precise steps and everything falls into place. Wrong, Wrong, WRONG!
There’s a major glitch in this approach. All those systems were created by someone that has no idea how you live. Their system may work just fine for them, but we are all different. In fact, I'd argue that there is no simple solution that everyone can simply follow and magically become organized. Managers at offices all over the world would argue with me on this…but here me out:
When it comes to time management, productivity and organization, I’ve found that your (MY) personality and habits play huge roles in determining the techniques that are natural to you. Recent studies have shown that there are four, and ONLY four, productivity personalities, and today I’m going to walk you through the basics of each and get you started on creating a system that fits with your brain. Because, the more you know about yourself, the easier it will be to create a workable system that will organize your life. We could all use that, right?
Ok, so here we go:
The Fantastical is a visual thinker. These are pretty amazing people. I’ve found that a LOT of creative entrepreneurs tend to be Fantasticals. If you’re a Fantastical, you excel at taking interesting problems and producing unique solutions. They rarely color within the lines and like to play outside the box of traditional thinking. They are both a source of amazement and frustration to their contemporaries.
Fantasticals fall farthest from the traditional files in alphabetical order organization scheme. If you’re a Fantastical, you need to have all the pieces of your work spread out in front of you. If it’s not within your line of sight, it may as well not exist. So when you organize your environment, leave space for all of your current project piles. You’ll know what’s in them. ;)
The Analytical is driven by ambition and logic. This is a person found in the board room, occupying the CEO’s chair, or in some other position of power. If you’re an Analytical, you’re able to quickly assess situations and link them to longer term outcomes, and you need information at your fingertips almost instantaneously. Several people I know fall into this class. They want facts that are irrefutable at their fingertips and struggle to deal with any “gray” thinking. It’s black or it’s white. Period.
You might think that lends itself well to alphabetizing, but that’s not necessarily the case. Analyticals often do well with entirely electronic systems that allow the necessary files and folders to appear with just a few keystrokes. Just as long as everything is in its proper place and instantly accessible.
While the Fantastical focuses inward and the Analytical looks toward the future, the Environmental looks at the people around him or her. Are they comfortable, feeling well, and enjoying themselves? An Environmental is the person everyone goes to when they need help, advice, or a shoulder to cry on.
As might be guessed by the name, environment is extremely important for an Environmental. Sterile filing cabinets and strict systems don’t work well for you, but you will enjoy organizing by color and creating a system that’s whimsical and welcoming. You also tend to keep things indefinitely – someone might need them at some point – but instituting a toss after ten years rule does wonders to cut down on the volume.
The Structural is the final personality type, and they’re the ones writing all of those books that the rest of us struggle to implement. Organization comes naturally to a Structural. Everything has its place and everything happens on its own schedule. They don’t understand the trouble that the rest of their colleagues have with their systems. Analyticals struggle with Structurals because they beat to their own drum and have a hard time relating to other personality types.
Trouble for a Structural comes in the form of volume. Their systems are often complex, and can buckle under an increase in work load. If you suspect you are a Structural, spend some time now looking for ways to break your system. What scenarios would cause problems? Are there changes you can make to streamline and avoid those problems?
Now that you know the basics, you can start creating systems that cater to your personality instead of working against it. You’ll find that these systems fit you perfectly - they’re easy to maintain, easy to tweak and when life hands you an emergency it will be easy to pick them back up again.
Thanks for reading.