Hill Day

CVTA’s Hill Day event will take place February 26-27th at the Hyatt Regency in Crystal City, Virginia. Whether you have attended several Hill Days, or this is your first time, here are some of the most frequently asked questions and answers.

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Basic Information

What is Hill Day?

CVTA’s Hill Day is an event where CVTA members come to Washington D.C. and meet with their members of Congress to discuss the importance of commercial truck driving schools, training and the role we play in moving the economy forward and developing safe drivers. CVTA schedules meetings with your Representative and Senators (or a staffer should the member of Congress be unavailable) where you and fellow CVTA members discuss issues facing our industry. These meetings provide an opportunity to educate them on the role our schools and carriers play within the trucking industry.


What are the typical Hill Day events and activities?

During Hill Day, our members attend presentations and briefings, and then culminate with meetings with members of Congress.


Who from my institution or company should attend Hill Day?

All members are welcome. We advise that leadership and company executives attend, so long as they understand the various issues within the industry.


Will CVTA schedule visits with members of Congress on my behalf?

Yes. We will work to schedule meetings with your Representative or Senators. Schedules for members of Congress and their staff fill-up quickly, so we recommend you register as soon as possible for Hill Day. For this reason, please indicate your arrival and departure information on your registration form, so we can do our best to schedule an appointment on your behalf.


When will know who I am meeting with?

A detailed schedule of who you will be meeting with will be provided in your packet when you arrive. However, if you need an advance copy of your schedule, with the understanding that times are subject to change, contact CVTA’s Mark Valentini at mark.valentini@cvta.org.

Registration

Do I need to register?

Yes. Even though registration is free, we still need attendees to register in advance so we can get accurate counts for meals as well as produce name badges and information packets. Please fill out the sign-up form and send back to Mark Valentini at mark.valentini@cvta.org.


I need to cancel my registration for Hill Day. How do I do that?

If you need to cancel, please contact CVTA’s Mark Valentini at mark.valentini@cvta.org.


I booked my reservation at the hotel, but unable to attend. How do I cancel my room reservation?

If you need to cancel your room reservation, below is the Hyatt Regency’s cancellation policy and links to cancel or contact them directly for assistance.

  1. How do I cancel or change a reservation I have already made?
  2. You may cancel or change your reservation online using your first name, last name, and reservation confirmation number or credit card number. Your details will be sent securely. Some reservations may not be retrievable online. If you have problems retrieving your reservation, please contact us.

  3. If I cancel or change my reservation, will I get a refund or credit? Will I have to pay any fees?
  4. Cancellation and deposit policies vary by the hotel and confirmed rate. The policies regarding your specific reservation are provided at the time the reservation is made. They are also provided in online, email, written and faxed confirmations. Please contact us to receive additional information regarding your reservation.

  5. Will I be charged a night’s stay if I arrive late or miss my arrival date?
  6. Reservations that have been guaranteed with a credit card and/or deposit are held for you until arrival. If you do not arrive at the hotel on your scheduled arrival date, cancellation policies will apply. Please contact us for additional information about your reservation

Logistics

What dates should I arrive and depart? What airport do you recommend?

The official Hill Day event starts on Tuesday, February 26th at 3:30pm with a briefing and presentation and ends on Wednesday, February 27th at 4:00pm on Capitol Hill.


Ronald Reagan National Airport (DCA) is the closest to the Hyatt Regency located in Crystal City, Va. We recommend flying in and out of Ronald Reagan National Airport (DCA) because of its proximity to the Hyatt and to Capitol Hill. However, if you chose to fly into one of the other airports, it may take as much as 2 hours travel time to get to the hotel depending on traffic.

Helpful Hints

What should I do to prepare for Hill Day?


You should be prepared to provide basic information about your organization:


  • History and overview of your school/business
  • Admissions overview
  • Tuition and fees
  • Services offered (student services, job placement help, etc.)
  • Students (current and graduated), faculty and employer testimonials
  • Awards/recognition received
  • Most importantly, quantify the difference your school/business makes to the community. These numbers should be included in the abovementioned documents as well as talking points in your discussion with the official.
  • What is the current enrollment (breakout students by gender, age, etc.)?
  • How many students have graduated from the school?
  • What is the job placement rate?
  • How many businesses employ your graduates? Quantify the economic impact (if known).


This is my first time attending Hill Day. Do you have any tips for me?


  • Bring plenty of business cards
  • Wear comfortable shoes
  • Carry a bottle of water and small snacks with you (i.e. banana, granola bar, trail mix)
  • Tour Washington, D.C.’s many historical sites (schedule permitting)


Tips for Successful Meetings with Your Elected Official

Remember that most Hill visits are brief (20-25 minutes) and often with a legislative staffer who is responsible for transportation, education and/or workforce issues. Therefore, plan on making no more than three key points and highlight them by using examples.


• Be Prepared and Concise: Review and rehearse the key points you want to make.


• Be Responsive: Answer their questions, but if you can’t, let them know you will get back to them with the information and follow-up.


• Be Appreciative: Thank your elected official or the congressional staff person, and following the meeting send a thank you note to the person you met with. In your thank you note, consider mentioning an open invitation to visit your school/business when the member of Congress is back in the district/state.


• Provide Feedback: Please provide feedback to CVTA to let us know how your congressional visits went, what was discussed and what we can do to improve on our annual Hill Day event.

Still have questions about Hill Day? Contact CVTA’s Kristine Gager at 703.642.9444 ext. 104.