In truth, productivity involves a lot of different things, including how well you concentrate, how well you handle interruptions, your overall wellness, and your stress level. It may be time to pull back and take a look at all the factors that affect how much you can get done during the day. You have a brand new year just around the corner…..maybe it’s time?
For most of us today, a major challenges to becoming more productive is dealing with information, particularly on paper. Even in our electronic society, we are inundated with paper: business cards, sales brochures, data sheets, notes and more. Here's my 6-D information management system. Each piece of paper, each idea in your head, each email, each voice mail and each fax is simply a piece of information, and there are only six things that you can do with any piece of information. Here are those six things you can do.
- Discard. Dispose of it. If you're a packrat, remember that almost everything is replaceable, and with a pile-based filing process you probably wouldn’t be able to find it even if you did save it.
- Delegate. Pass the item off to the appropriate person as quickly as possible.
- Do. If you can handle the item right away, do so and then get it on its way out the door. Remember this rule of thumb: If the item takes less than five minutes to complete, take care of it immediately.
- Date. If you don’t have time to handle the action right away, date it and put it in your tickler file.
- Drawer. File project information or reference items you can’t toss, delegate or act on.
- Delete. The best way to handle unneeded information is to block it before it reaches you. Remove yourself from extraneous bulk email distribution lists, and cut down on junk mail, catalogues and magazines that aren’t of interest.
Download your day. The trick is to do it consistently.
Have an ORGANIZED day!