DOT Safety Regulation Update Fast-Fax™
Week of July 18, 2011
Foley Services Your Single Source for DOT Compliance
Carriers are encouraged to review faxes and mailers closely to determine whether or not they are from the DOT.
There is never a dull moment in the customer service department at Foley. On a typical day our Compliance Specialists juggle phone calls from clients preparing for an upcoming audit, truckers needing permitting or fuel tax preparation help and Designated Employer Representatives (DERS), supervisors and collectors needing drug and alcohol testing assistance and many others. Lately, though, we’ve noticed a disturbing trend.
In recent weeks, our Compliance Specialists have been responding to an unusual number of questions from clients concerned that they may not have met their mandatory Supervisor Reasonable-Suspicion Training requirements. It turns out that companies have been using overly aggressive marketing tactics and the DOT has taken notice.
Closely Review All Communications
In some cases, the companies are trying to fool carriers into believing the message is coming directly from the DOT. In one case, a company is faxing a single sheet with headers like “Compliance Notice” and “2nd Compliance Notice” along with the DOT logo. It’s easy to see why carriers are confused even after the company added a fine-print disclaimer stating that it is not the DOT.
At this time, we are advising clients to closely review all mailers and faxes as many official-looking documents may not have originated from the DOT or any government office. If you need help determining if a notice is legitimate, please do not hesitate to call our customer support team at 800-253-5506, ext. 0869.
Since the most recent round of aggressive marketing focuses on Supervisor Reasonable-Suspicion Training, we wanted to take a moment to assure all of our clients that Foley’s DOT Supervisor Reasonable Suspicion modules and live training programs do meet the mandatory requirements. Therefore, if you have completed live training through us or if you have completed our self-study program, there is no reason to panic.
The DOT’s Response
The DOT is aware of the questionable marketing tactics currently being used by some companies. In fact, just last week the Federal Motor Carrier Safety Administration (FMCSA) issued a bulletin clarifying Reasonable Suspicion Training requirements and alerting carriers about aggressive marketing techniques being used by some training companies. In the notice, FMCSA reminded carriers that the agency does not certify or approve trainers, training companies or curriculum.
Reasonable-Suspicion Training Requirements
As most Fast-Fax readers know, the Federal Motor Carrier Safety Regulations (FMCSRs) require supervisors of safety-sensitive employees to complete 60 minutes of training on the signs and symptoms of alcohol use and 60 minutes of training on the signs and symptoms of controlled substances use. This training, required by 49 CFR Part 382.603, qualifies and prepares supervisors to make reasonable-suspicion testing determinations.
Ultimately, it’s the carrier’s responsibility to ensure that the Supervisor Reasonable- Suspicion Training meets the requirements outlined in 49 CFR Part 382. Proof of training, such as a signed and dated training certificate, should be kept on file.
Call If You Have Questions
If you have any questions about Supervisor Reasonable-Suspicion Training or any other aspect of your DOT drug and alcohol testing program, please call a Foley compliance specialist at 800- 253-5506, ext. 0869.
HVUT Filing Deadline Delayed. The Internal Revenue Service (IRS) recently announced that it was giving truckers and owners of other heavy highway vehicles a three-month extension to file their highway use tax return. The deadline, which is usually August 31, has been pushed back to November 30, 2011. Additionally, the IRS will not be accepting HVUT returns or payments before November 1.
No, the IRS didn’t arbitrarily decide to give truckers a break. The delay was designed to eliminate confusion and the possibility of multiple filings in the event that Congress modifies the highway use tax after the traditional filing deadline. The highway use tax is due to expire on September 30 of this year.
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Editor: Roxanne Swidrak, Vice President, Operations • 1-800-253-5506 • www.FoleyServices.com • Vol. 111, No. 696 • © Foley Carrier Services, LLC. 2011